What can be billed on a schedule?
Memberships, personal-training blocks, locker rental, towel service, a monthly supplement bundle: anything you can put on an invoice. The repeating invoice copies the lines from the original sale.
Recurring billing
Recurring billing that raises the next invoice for you
Recurring billing in GetGymPOS turns a sale into a subscription invoice that repeats on a set interval (days, months or years) for a set number of repetitions or until stopped. Each new invoice appears on schedule with the member's details, and payments against it are recorded, including part-payments.
- Definition Recurring (subscription) invoice
- A recurring invoice is a sale marked as a subscription with an interval, such as every 1 month, and an optional number of repetitions. On each due date the system generates the next invoice automatically, so the gym bills every member on time without re-entering the sale.
0renewals typed by hand
How it works
How does recurring billing work?
Ring up the first sale
Sell the membership or PT block as usual and tick "subscription" on the invoice.
Set the interval
Choose days, months or years and the number of repetitions (for example monthly × 12, or open-ended).
Invoices generate on schedule
Each due date produces the next invoice for that member with the same items and price.
Collect and record
Take payment by card through your processor, cash, bank transfer, JazzCash, Easypaisa or any custom method, then record it against the invoice.
Chase what is outstanding
Unpaid and partly paid invoices stay in the list with their balance until cleared.
Subscription invoice · every 1 month
Oct 01Monthly unlimited$49Paid
Nov 01Monthly unlimited$49Paid
Dec 01Monthly unlimited$49Part-paid
Jan 01Monthly unlimited$49Scheduled
Feb 01Monthly unlimited$49Scheduled
What it looks like at the desk
An example of the recurring billing screen with figures for a typical gym. Switch the country to see local currency.
Mock-up for illustration; the real screen follows the same fields.
Does GetGymPOS charge the member's card automatically?
GetGymPOS raises the invoice and records payments. Whether a card is charged automatically depends on the payment processor you connect and the method the member uses; many gyms in the UAE and Pakistan collect by bank transfer, JazzCash, Easypaisa or at the desk, and record it in seconds.
We say "works with your processor" because card payments legally run through a licensed processor of your choice, not through us. We add no fee on top.
How do I stop or change a recurring invoice?
Stop the subscription to end future invoices, or change the plan by ending one subscription and starting another. Past invoices and payments stay in the history.
How does tax work on repeating invoices?
Each invoice uses the tax rate or tax group you set on the products: sales tax in the US (added), 5% VAT in the UAE (prices can be entered tax-inclusive), and the applicable rate in Pakistan. See countries.
Straight talk
What it doesn't do (yet)
Saying no up front saves you a bad surprise after you switch.
- Automatic card debits and failed-payment retries are handled by your payment processor, not by GetGymPOS.
- Dunning emails are not sent automatically by the POS; the Gym Growth Bundle adds WhatsApp/SMS/email renewal reminders through the GHL snapshot.
Who uses recurring billing?
Gyms on monthly dues
Every member billed on their own start date, not one chaotic first-of-month.
PT-heavy gyms
Monthly PT packages billed alongside the membership.
Schools with term fees
Quarterly or monthly fees per student, with balances visible to the desk.
Price
Included from the Studio plan
Recurring billing is included in Studio and every plan above it, at $59 a month per location. No per-member fees, no contract, 21-day free trial.
Show prices for
Set log · 8 reps
Recurring billing: questions
What is recurring billing for gyms?
Recurring billing means each member's dues are invoiced automatically on schedule instead of the desk re-entering a sale every month. GetGymPOS does this with subscription invoices that repeat on an interval you set.
Can I bill some members monthly and others yearly?
Yes. The interval is set per subscription invoice, so monthly, quarterly and yearly members can all exist side by side.
What happens when a member does not pay?
The invoice stays unpaid with its balance shown. The desk sees it on the member profile; you decide whether to pause access, take a part-payment or follow up.
Which payment methods can I record?
Cash, card (through your processor), bank transfer and any custom method you add, such as JazzCash, Easypaisa or Apple Pay through your terminal.
Does GetGymPOS take a percentage of my billing?
No. You pay the plan price only. Your processor charges its own card fees; we add nothing on top.
Can I send renewal reminders?
The subscription list shows who is due. Automated WhatsApp, SMS and email reminders come with the Gym Growth Bundle through the GHL fitness snapshot.
Can I change a member's price mid-term?
End the current subscription and start one on the new package. The history keeps both, so reports stay correct.
Are invoices printable?
Yes. Invoices and receipts print on receipt printers or A4, with your logo, tax number and layout per location.
Try recurring billing on your own gym
Set it up in the free trial with your real packages and products. 21 days, no card.
